Services for Race Organisers
Race Organisers may obtain from the TRA a race permit granted under the authority of UK Athletics. To obtain a permit it will be necessary to conform to UK Athletics rules concerning police notification and provision of first aid cover.
Race Permits can be applied for on-line (see below), or by completing a Race Permit Application Form and sending it to the Hon Permits Secretary. Note that the permit system will become on-line only within 2016. Permits applied for after this date will need to be completed using the epermit system.
For a copy of the form, click this link: download Race Permit Application Form. It is important applicants understand that If the promoting Organisation is NOT affiliated to UK Athletics you will NOT be covered by the UK Athletics Public Liability and Third Party Insurance. The Permit Conditions Document can be downloaded here including information about grants the TRA encourages event organisers to apply for.
Race Permits are granted free of charge to member organisations of UK Athletics.
Applications or requests for further details should be addressed to the Hon Permits Secretary.
ON-LINE APPLICATION PROCESS
The TRA are pleased to provide on-line permit applications. Once your epermit application has been completed you will immediately receive confirmation by email. Once your permit has been authorised your permit number will be sent by email to you - take note of the Permit Secretary's comments on the permit. After the event, reminders to submit your race report and payment will be sent to you via email - just follow the instructions in the email reminders. To prevent emails being diverted to your spam folder please add email@example.com to your contacts.
Please note: only events granted permits through the online process will be included in the TRA Race Directory.
You will need to have an electronic copy of (pdf, word, jpg etc):
- the course route
- the risk assessment.
- flyers and paper application forms.
Start your on-line permit application here
The Trail Running Association welcomes feedback on the epermit process. If you wish to submit feedback please contact firstname.lastname@example.org.
The TRA operates grant scheme for the promotion of trail running. Click here for details.
The TRA maintains a register of trail races and organised walks along trails that admit and welcome recreational runners. The benefits to event organisers are:
- It will make it easier for us to publicise your event within the trail running community.
- It will become eligible for selection as the venue for the UK Trail Running Championships
- You will receive a free copy of our guide to organising trail races.
- You will be entitled to a discount on the price of advertisements in material published exclusively by the TRA.
You will be authorised to display the TRA logo on entry forms and other stationery. Applications and requests for further details should be addressed to the Hon Registrar.
A guide to organising trail races
The Guide to organising a Trail Races can be downloaded here. Please note the changes in section 22, the most recent addition in August 2014.
Trail running is rapidly increasing in popularity. This is partly because of the difficulties of organising road races due to the ever increasing volume of traffic, and partly because most people find running in the countryside more enjoyable than in towns.
This booklet is intended to help the many people who plan to organise trail races to do so successfully. That means that both officials and competitors should enjoy themselves, and do not come into conflict with other people or organisations.
It is not a set of rules that must be obeyed. It simply contains ideas to guide those planning trail races to achieve satisfactory standards of organisation and safety. The reader should adopt only those ideas that suit his/her event. Indeed as every trail race is unique, the precise instructions appropriate for track or road running are impractical, as well as out of keeping with the relaxed ethos of trail running.