Services for Race Organisers
Race Organisers may obtain from the TRA a race permit granted under the authority of UK Athletics. To obtain a permit it will be necessary to conform to UK Athletics rules.
Race Permits must be applied for on-line, please allow sufficient time for the application to be processed (the TRA is run entirely by volunteers and we like to take a holiday from time to time). Each permit is valid for the named event and any supporting race on the same day at the same venue (long distance races may continue for than 1 day).
It is important applicants understand that if the “Promoting Organisation” is NOT affiliated to UK Athletics you will NOT be covered by the UK Athletics Public Liability and Third Party Insurance.
If your event includes running at night the details will be forwarded to UK Athletics for confirmation of insurance cover, please remember to check the “The event involves running at night ” box during your application.
The permit is free but you are required to charge unattached runners £2 more than the standard entry fee, and you must pay £1 for each unattached runner to the TRA after the event. If you are using an on-line entry system please make sure that it applies the UkA rules correctly as regards attached and unattached runner: An attached runner is one who is a member of a UkA affiliated club OR a member of the TRA, England Athletics registration numbers are NOT required for entrants in trail races.
only events granted a TRA permit will be able to apply for a grant from the TRA click here for details.
only events granted permits through the online process will be included in the TRA Race Directory
Applications or requests for further details should be addressed to the Hon Permits Secretary.
ON-LINE APPLICATION PROCESS
Once your epermit application has been completed you will immediately receive confirmation by email, please take note of the permit number and use it in all communications with the TRA. When your permit has been authorised your permit will be sent by email to you - take note of the Permit Secretary's comments on the permit as it may affect your insurance cover. After the event, reminders to submit your race report and payment will be sent to you via email - just follow the instructions in the email reminders. To prevent emails being diverted to your spam folder please add firstname.lastname@example.org your contacts.
You will need to have an electronic copy (pdf, word, jpg etc) of the following:
- the course route
- the risk assessment.
- flyers and paper application forms.
The Trail Running Association welcomes feedback on the epermit process. If you wish to submit feedback please contact email@example.com.
The TRA operates grant scheme for the promotion of trail running. Click here for details.
The TRA maintains a register of trail races and organised walks along trails that admit and welcome recreational runners. The benefits to event organisers are:
- It will make it easier for us to publicise your event within the trail running community.
- It will become eligible for selection as the venue for the UK Trail Running Championships
- You will receive a free copy of our guide to organising trail races.
- You will be entitled to a discount on the price of advertisements in material published exclusively by the TRA.
You will be authorised to display the TRA logo on entry forms and other stationery. Applications and requests for further details should be addressed to the Hon Registrar.
A guide to organising trail races
The Guide to organising a Trail Races can be downloaded here. Please note the changes in section 22, the most recent addition in August 2014.
Trail running is rapidly increasing in popularity. This is partly because of the difficulties of organising road races due to the ever increasing volume of traffic, and partly because most people find running in the countryside more enjoyable than in towns.
This booklet is intended to help the many people who plan to organise trail races to do so successfully. That means that both officials and competitors should enjoy themselves, and do not come into conflict with other people or organisations.
It is not a set of rules that must be obeyed. It simply contains ideas to guide those planning trail races to achieve satisfactory standards of organisation and safety. The reader should adopt only those ideas that suit his/her event. Indeed as every trail race is unique, the precise instructions appropriate for track or road running are impractical, as well as out of keeping with the relaxed ethos of trail running.