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RACE PERMITS

Race Organisers of trail events taking place in England may obtain from the TRA a race permit granted under the authority of UK Athletics. (Race Organisers of trail events taking place in Scotland, Wales, or Northern Ireland should apply through their National Association.)

To obtain a permit it will be necessary to conform to UK Athletics Rules.  These include the requirement that the organiser must impose, in addition to the basic entry fee, an additional fee of £2 on every entrant in an open senior trail race who is 'unattached'. 
An unattached runner is one who is NOT a member of a UK Athletics affiliated club NOR a member of the TRA.   

Note that UK Athletics rules also require that running with dogs is not permitted. 

Race Permits must be applied for on-line, please allow sufficient time for the application to be processed (the TRA is run entirely by volunteers and we like to take a holiday from time to time). Each permit is valid for the named event and any supporting race on the same day at the same venue (long distance races may continue for than 1 day).

Races granted a TRA Permit will be authorised to display the TRA logo on entry forms and other promotional material.

Important: Race organisers may also apply for a TRA grant, to help purchase specific items of equipment needed to stage the race in successive years. Click here for more details.  When a permit application has been successfully approved, the online application process will send an automatic email confirming approval.  This email will also include a link to a simple form through which a grant application may be made.

If you are using an on-line entry system please make sure that it applies the UK Athletics Rules correctly as regards attached and unattached runner for trail running. In particular, not that 'attached' entrants do not need to be registered with their National Association, and therefore England Athletics registration numbers are NOT required for entrants in trail races.

Requests for further details should be addressed to the Permit Secretary (permits@tra-uk.org).

 

ON-LINE APPLICATION PROCESS

Once your epermit application has been completed you will immediately receive confirmation by email, please take note of the permit number and use it in all communications with the TRA. When your permit has been authorised your permit will be sent by email to you - take note of the Permit Secretary's comments on the permit as it may affect your insurance cover. After the event, reminders to submit your race report and payment will be sent to you via email - just follow the instructions in the email reminders. To prevent emails being diverted to your spam folder please add permits@tra-uk.org to your contacts.

You will need to submit an electronic copy (pdf, or Word) of the following:

- a risk assessment for the race

  Start your on-line permit application here


The Trail Running Association welcomes feedback on the epermit process. If you wish to submit feedback please contact permits@tra-uk.org.

Please note: only events granted a TRA permit will be able to apply for a grant from the TRA.
 

TRA RACE DIRECTORY
The TRA maintains an on-line directory of trail races that have TRA Permits. The benefits to event organisers are:

  • It will make it easier for us to publicise your event within the trail running community.
  • It will become eligible for selection as the venue for the UK Trail Running Championships
Every race granted a TRA Permit will be listed in the TRA Race Directory, unless the organiser opts for it not to appear when applying for the permit. 

A guide to organising trail races

The Guide to organising a Trail Races can be downloaded here.  Please note the changes in section 22, the most recent addition in August 2014.

Trail running is rapidly increasing in popularity. This is partly because of the difficulties of organising road races due to the ever increasing volume of traffic, and partly because most people find running in the countryside more enjoyable than in towns.

This booklet is intended to help the many people who plan to organise trail races to do so successfully. That means that both officials and competitors should enjoy themselves, and do not come into conflict with other people or organisations.

It is not a set of rules that must be obeyed. It simply contains ideas to guide those planning trail races to achieve satisfactory standards of organisation and safety. The reader should adopt only those ideas that suit his/her event. Indeed as every trail race is unique, the precise instructions appropriate for track or road running are impractical, as well as out of keeping with the relaxed ethos of trail running.